Records

Accident Report Request

You can obtain an accident report for free by email. Your email address will not be saved or used in any fashion outside of the context of sending you the requested report. You will need to send an e-mail to with the following in the subject line: Accident report request. State law requires that you provide the following information before a report can be released to you. This is in accordance with Texas Transportation code 550.065

  1. The exact date of the accident
  2. The specific address or highway or street where the accident occurred
  3. The name of any person involved in the accident

If you were given a report number by the officer please include that information with your request. You will receive your accident report back in a PDF File (they will not have photos, witness statements and/or scale diagrams if these items were created for the accident report you have requested), and there will be no charge to you. Please give the officer 7 to 10 business days to submit the accident report to the records division. If you have any questions please feel free to call Rhonda Groze, Records Clerk, at 979- 345-5121.

Copies of Accident Reports are available at the West Columbia Police Department for a six (6) month period of time following the date the accident occurred. The original report is maintained by the Texas Department of Transportation, and must be obtained from TxDOT Texas Department of Transportation after this 6 month period.

In some instances an accident report will not completed by a law enforcement officer, examples include but or not limited to, less than $1000 damage to a vehicle, rock hitting a windshield, basket in a parking lot striking the vehicle. When occurrences like this happen an officer may suggest you file a CR-2 or a "Blue Form".

If you are in need it, you can download a CR-2 (PDF), also known as a "blue form".

Incident Report Request

Public Information is available during normal business hours, Monday-Friday, 8am-5pm, at the West Columbia Police Department, located at

310 E Clay Street West Columbia, Texas, excluding locally observed holidays. Information shall be obtained from the Records Clerk.

Texas Open Records Act, Texas Government Code §552.021.